TalentGems Privacy Policy

Effective Date: March 2026

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At Talent Gems, accessible from https://talent-gems.com, protecting your privacy is a top priority.

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TalentGems is committed to protecting the privacy and security of personal information entrusted to us. This Privacy Policy explains how we collect, use, disclose, and safeguard personal data in connection with our global recruitment and talent placement services.

By accessing our website or engaging with our services, you acknowledge that you have read and understood this Privacy Policy.

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1. Company Information

TalentGems
Registered in Canada
Email for privacy inquiries: info@talent-gems.com

TalentGems operates internationally, supporting recruitment and placement services across Latin America, Asia, Africa, and Eastern and Southeastern Europe.
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2. Scope of This Policy

This Privacy Policy applies to:

• Job candidates and prospective candidates
• Clients and prospective clients
• Website visitors
• Individuals who communicate with us

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We do not knowingly process personal data of minors.
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3. Personal Data We Collect
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3.1 Information from Candidates

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We may collect:

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• Full name
• Email address
• Phone number
• Resume or CV
• LinkedIn profile or other professional profiles
• Employment history
• Salary expectations
• Background check information where relevant

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3.2 Information from Clients

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We may collect:

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• Contact details
• Company information
• Internal hiring requirements
• Contractual and payment information

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4. How We Collect Information

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We collect personal data through:

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• Website contact forms
• Job application forms
• Direct outreach
• LinkedIn and other professional platforms
• Third party job boards
• Referral programs
• Cookies and tracking technologies

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5. Purpose of Processing
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We process personal data for the following purposes:

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• Recruitment matching and candidate placement
• Client talent search services
• Delivery of lead magnets and informational resources
• Marketing communications
• Analytics and performance optimization
• Contract management
• Legal and regulatory compliance

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We do not sell personal data.

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6. Data Sharing and Disclosure
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We process personal data for the following purposes:

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• Recruitment matching and candidate placement
• Client talent search services
• Delivery of lead magnets and informational resources
• Marketing communications
• Analytics and performance optimization
• Contract management
• Legal and regulatory compliance

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7. International Data Transfers
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We may share candidate information with:

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• Hiring companies evaluating potential candidates
• Trusted third party service providers supporting our operations

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We use secure vendors including Webflow, HubSpot, Google Analytics, Meta Pixel, LinkedIn Insight Tag, Monday.com, and Deel. These providers process data under contractual safeguards.

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Given the global nature of our services, personal data may be transferred and processed in countries outside the individual’s country of residence. We implement reasonable safeguards to ensure appropriate protection of such transfers.
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8. Data Retention
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We do not sell personal data.
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9. Data Security
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We retain candidate data for ongoing and future recruitment opportunities. This allows us to maintain a talent network and match candidates with relevant roles over time.

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Personal data is retained as long as necessary to fulfill the purposes outlined in this Policy, unless a longer retention period is required by law.

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Individuals may request deletion of their data at any time by contacting info@talent-gems.com.
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We may also disclose personal information where required by law or to protect our legal rights.
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We implement reasonable technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction.

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These measures include:

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• Restricted internal access
• Secure third party service providers
• Platform level security protections

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While we strive to protect personal data, no system can guarantee absolute security.

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10. Cookies and Tracking Technologies

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Our website uses cookies and similar tracking technologies to:

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• Analyze website usage
• Improve performance and user experience
• Support marketing initiatives

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We use tools such as Google Analytics, Meta Pixel, and LinkedIn Insight Tag for analytics and marketing insights.

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Users may control cookie preferences through their browser settings. Disabling cookies may affect website functionality.

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12. Marketing Communications

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We may use contact information to send updates, insights, or promotional communications related to our services. Individuals may opt out at any time using the unsubscribe link provided in communications or by contacting us directly.

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13. Individual Rights

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Depending on applicable laws, individuals may have the right to:

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• Request access to their personal data
• Request correction of inaccurate data
• Request deletion of their data
• Object to certain processing activities

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To exercise any of these rights, please contact info@talent-gems.com.

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14. Changes to This Policy

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We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Updates will be published on this page with a revised effective date.

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